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The Human Resources (HR) function partners with the University to enable and support a culture of high engagement, commitment and performance.
Search for HR services, processes and forms
Can't find what you are looking for?Ìý Search the A-Z list below or contact the HR Service Centre on 8313 1111.
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A-Z list of HR services and processes
A
- Academic leave
- Academic promotions
- Academic Staff Qualifications Assessment form (.pdf)
- Academic Promotion Committees
- Academic staff qualifications
- Account code amendment
- Acting Appointment - Information Sheet (.pdf)
- Acting Appointment - Request Form (.pdf)
- ÁùºÏ²Ê¿ª½±Êý¾Ý Academic Role Statements
- Ad-hoc payment or deduction
- Allowances and loadings
- AppoINT
Ìý
B
- Behaviour and Conduct - Policy
- Behaviour and Conduct
- Broadbanding - Procedure
- Broadbanding - Progression Form (.pdf)
- Broadbanding - Request Form (.pdf)
- Bushfire Emergency FAQs
Ìý
C
- Capability Dictionary
- CAPS
- CAPS - Action a Request for More Information (.pdf)
- CAPS - Action offer of Employment (.pdf)
- CAPS - Approve, Pushback or Withdraw an Engagement (.pdf)
- CAPS - Bulk Approve Changes to Academic Schedule (.pdf)
- CAPS - Bulk Approve Engagements (.pdf)
- CAPS - Casual Citizenship & Work Rights process(.pdf)
- CAPS - Email Notifications (.pdf)
- CAPS - Submit a Academic Timesheet (.pdf)
- CAPS - Submit a ELT Timesheet (.pdf)
- CAPS - Submit a Professional Timesheet (.pdf)
- CAPS - Submit a Timesheet - Clinicians in Animal and Veterninary Sciences (.pdf)
- Cashing Out Long Service Leave - Application Form (.pdf)
- Casual conversion
- Casual staff support - COVID-19
- Code of Conduct
- Complaints Resolution - procedure
- Complaints by staff - staff complaints process flowchart
- Conflict of Interest - Information Sheet
- Conflict of Interest - Gifts and Benefits
- Conflict of interest - procedure
- Conflict of Interest - Form - Disclosure of a Conflict of Interest
- Consulting Payments - Claim Form (.pdf)
- Continuing Academic Appointment - Confirmation Form (.pdf)
- Continuing Academic Appointment - Review Form (.pdf)
- Contractor Management
- Contingent Worker Payment
- Coronavirus (COVID-19) FAQs
- Counselling for Staff
- CRAFTÌý
- CRAFT - Contract Cessation – Management 'Help Guide' (.pdf)
- CRAFT - Function Code Matrix (.pdf)
- CRAFT - Guideline - Subsequent fixed-term appointment (.pdf)
- CRAFT - Help Guide - Fixed Term Contract Categories - Management (.pdf)
- CRAFT - How To - Action Offer of Employment (.pdf)
- CRAFT - How To - Approve or Decline a Contract Renewal (.pdf)
- CRAFT - How To - Approve or Decline a Contract Termination (.pdf)
- CRAFT - How To - Attachment Files – Uploading a document (.pdf)
- CRAFT - How To - File Attachment – Uploading a document (.pdf)
- CRAFT - How To - Locate a Contract/View Contract Status (.pdf)
- CRAFT - How To - Renew a Contract and Modify Funding Source (.pdf)
- CRAFT - How To - Renew a Contract and Modify an Agreed Rate (.pdf)
- CRAFT - How To - Renew a Contract and Modify Loadings (.pdf)
- CRAFT - How To - Renew a Contract with VC Approval (.pdf)
- CRAFT - How To - Renew a Contract with No condition changes (.pdf)
- CRAFT - How To - Renew a Contract and Modify Supervisor (.pdf)
- CRAFT - How To - Renew a Contract and Modify Work Schedule (.pdf)
- CRAFT - How To - Terminate a Contract (.pdf)
Ìý
D
- Dependant Travel Scheme
- Development, performance and promotion - academic promotions
- Development, performance and promotion - policy
- Disability
- Disability Action Plan 2014 - 2019
- Dornwell Framework
- Discipline/Department Head Election - Appointment Request Form (.pdf)
- Discipline/Department Head Election - Procedure
- DiversityÌýand Inclusion
- Diversity - LGBTIQ*
- Diversity - Gender Equity
- Diversity - Reconciliation Action Plan
- Diversity - Disability
Ìý
E
- Employee Assistance Program (EAP)
- Employment Screening - Prescribe Positions
- Enterprise Agreement
- Enterprise Agreement - Managing Unsatisfactory Performance - Counselling Session Record (.pdf)
- Enterprise Bargaining webpage
- Enterprise Bargaining - Notification of Representational Rights (to Staff)
- Equal Opportunity Policy
- Ergonomics (Manual handling)
- ExecutiveÌýDean & Head of Schools list (.pdf)
- Expenditure controls
Ìý
F
- Fair Treatment Contact Officers (FTCO)
- Fair Treatment - Discrimination
- Fair Treatment - Harassment and Workplace bullying
- Fair Treatment - Inappropriate behaviour
- Fair Treatment - intimidation
- Fair Treatment - Procedure
- Fair Treatment - Sexual harassment, sexual assault and stalking
- Family and Domestic Violence
- Family Friendly Employer
- FAQ - HR frequently asked questions
- FAQ - Salary and benefits
- FAQ - leave
- Fields of Education Tree
- First aid register
- Flexible Work Arrangements
- Flexible Work Arrangements -ÌýChange in Work Pattern
- Flexible Work Arrangements - Variable hours/Compressed Weeks
- Flexible Work Arrangements - Purchased Leave
- Flexible Work Arrangements - Reduced Employment Fraction
- Flexibility Arrangement - Application Form
- Flexi-time - Procedure
- Flexi-time - Time Record Form for Professional Staff (example) (.xls)
- Function Code Matrix
- Future staff
Ìý
G
- Gender Equity
- Gender Equity and Diversity (GED) Committee Membership
- Gender Equity Framework
- Global Mobility
Ìý
H
- Health, Safety & Wellbeing
- Higher Duties Allowance
- Higher Duties Allowance - Request Form (.pdf)
- HR Advisory
- HR Contacts
- HRÌýFAQs
- HSW FAQs
- HR Delegation - Request Form
- HR eForm - Approve Account Code Amendment Form - Quick Reference Guide
- HR eForm - Initiate Account Code Amendment Form - Quick Reference Guide
- HR eForm - Upload Document - Quick Reference Guide
- HR eForm - View Status - Quick Reference Guide
- HR FAQs - Absence from work on account of 'Catastrophic' or 'Extreme' fire danger days
- HR FAQs - Academic workloads fact sheet
- HR FAQs - Bringing a representative/support person
- HR FAQs - Dispute settlement fact sheet
- HR FAQs - Candidate management
- HR FAQs - Candidate selection
- HR FAQs - Conflict of interest
- HR FAQs - Convertible academic employment contracts
- HR FAQs - Employees, independent contractors and ‘Sham’ contracting arrangements
- HR FAQs - Job advertisements
- HR FAQs - Leave
- HR FAQs - Leaving the University
- HR FAQs - Major organisational change (MOC) fact sheet
- HR FAQs - Manager's fact sheet for responding to academic staff member requests for alternate supervisors
- HR FAQs - Misconduct and serious misconduct fact sheet
- HR FAQs - Payroll bonafides review
- HR FAQs - PDR - Planning, development and review
- HR FAQs - Reward and recognition
- HR FAQs - Redeployment - hiring managers and hiring coordinators
- HR FAQs - Redeployment - staff
- HR FAQs - Salary increases
- HR FAQs - Salary increment
- HR FAQs - Salary packagingÌý
- HR FAQs - Scholarly Teaching Fellows information sheet
- HR FAQs - Secondment register - hiring managers/hiring coordinators
- HR FAQs - Secondment register - potential secondees
- HR FAQs - Selection criteria
- HR FAQs - Staff complaints
- HR FAQs - Staff transfer to another position in the University
- HR FAQs - Unsatisfactory performance
- HR Processing timelines
- HR Service Catalogue
- HR Systems Access Request Form (.pdf)
- HSW - Chemwatch
- HSWÌýFAQs - Asbestos management
- HSWÌýFAQs - Biological safety management
- HSWÌýFAQs - Chemical safety managementÌý
- HSWÌýFAQs - Children in the workplace
- HSWÌýFAQs - Confined spaces
- HSW FAQs - Events safety management
- HSW FAQs - Fair Treatment Contact Officers
- HSWÌýFAQs - First aid
- HSW FAQs - Hazardous manual tasks
- HSW FAQs - Hot work
- HSW FAQs - Incident reporting and investigation
- HSW FAQs - Infectious and communicable diseases
- HSW FAQs - Injury management
- HSW FAQs - Laboratory and workshop safety
- HSW FAQs - Off campus activity (including field work)
- HSW FAQs - Personal protective equipment (PPE)
- HSW FAQs - Plant/equipment safety management
- HSW FAQs - Preventing and responding to workplace bullying and harassment
- HSW FAQs - Prevention of falls
- HSW FAQs - Smoke free University
- HSW FAQs - Student placements
- HSW FAQs - Temperature extremes in your working environment
- HSW FAQs - Travel safety
Ìý
I
- Immigration and Global Mobility
- Income Statement Fact Sheet 2019/2020 Tax Year
- Inclusion - LGBTIQ*
- Inclusion - Gender Equity
- Inclusion - Reconciliation Action Plan
- Inclusion - Disability
- Increase in Hours (Temporary) - Application Form (.pdf)
- InductionÌý
- Induction - Courses
- Individual Academic Profile (IAP) Fact Sheet
- IT Acceptable Use - Policy
Ìý
J
K
Ìý
L
- Leading at ÁùºÏ²Ê¿ª½±Êý¾Ý
- Learning and Development
- Leave Entitlement
- Leave Entitlements COVID-19
- Leaving the University - Checklist (.pdf)
- Leaving the UniversityÌý- FAQ's
- Loadings, Allowances and Performance BonusÌý
- Loadings, Allowances & Performance Bonus - Loading and Performance Bonus Request Form (.pdf)
- Loadings, Allowances & Performance Bonus - Higher Duties Allowance Form (.pdf)
Ìý
M
- Managing Performance
- Managing Unsatisfactory Performance
- Managing Staff Excess Leave Accruals - Procedure
- Managing Staff Excess Leave Accruals - Notification of Excessive Annual Leave Balance Template (.pdf)
- Managing Staff Excess Leave Accruals - Notification of Excessive Long Service Leave Template (.pdf)
- Managing Staff Excess Leave Accruals - Requirement to Take Annual Leave Template (.pdf)
- Managing Staff Excess Leave Accruals - Requirement to Take Long Service Leave Template (.pdf)
- Manual handling and ergonomics
- Mental health awareness online program
- MiscarriageÌý
- Misconduct and Serious Misconduct
- MyLearning
Ìý
N
O
- On-Call and Overtime Agreement for ITDS Staff
- On Call and Standby Allowance - Payment Claim Form (.pdf)
- Onboarding for new staff
- Onboarding -ÌýHow to Access and Complete OnboardingÌý
- Onboarding – Add VISA details QRG
- OnboardingÌý– Add Citizenship and Passport details QRG
- Onboarding – Add Bank details QRG
- Onboarding – Add Tax details QRG
- Onboarding – Add Qualification details QRG
- Onboarding - Add Working with Children Check details QRG
- Overtime and Additional Hours - Claim Form (.pdf)
Ìý
P
- PageUpÌý
- Paid Parental Leave Leave Calculation Tool (.xlsx)
- Paid Parental Leave (PPL) Scheme Information (.pdf)
- Parental Leave Application FormÌý(Maternity/Adoption)Ìý(.pdf)
- Parental Shared Leave Application FormÌý(Maternity/Adoption/Special Paid Leave)
- Parental Leave – Manager checklist (.pdf)
- Payroll Bona Fides Review - Procedure
- PDR Conversation Record
- PDR Guide
- PDR Support
- Performance Management
- Pioneering Women
- Planning, Development and Review (PDR) - Procedure
- Planning, Development & Review (PDR) - Individual Plan, Conversation Record - Academic Staff
- Planning, Development & Review (PDR) - Individual Plan, Conversation Record - Professional Staff
- Planning, Development & Review (PDR) - Timeline and Life Cycle
- Planning, Development & Review (PDR) - Preparation Template for Staff (.pdf)
- Position Classification Review (Reclassification) - Application form
- Position Classification Review - Procedure
- Position Description Resources
- Position Management
- Practice of a Discipline Outside the University (Academic Staff) - Procedure
- Pre-Retirement Contract - Application Form (.pdf)
- Pre-retirement Contract - Procedure
- Prescribed Position
- Privacy Policy & Management Plan
- Probation Information Sheet
- Professional Staff Development Scholarship Scheme
- Pro-Rata Paid Parental Leave - Procedure
- 2022 Pulse Survey
Ìý
R
- Reconciliation
- Reconciliation Action Plan
- Records Management - Policy
- Recognise A Colleague
- Relocation
- Recognition of Prior Service - Application Form (.pdf)
- Recognition of Prior Service - Application Form (.pdf)
- Recruitment and Appointment Justification eForm User Guide
- Recruitment and Appointment Justification eForm Quick Reference Guide
- Recruitment and Appointment Justification eForm Responsibility Guide
- Recruitment and Appointment
- Recruitment - Academic Contract Types (.pdf)
- Recruitment - Position Description Form (.pdf)
- Recruitment - Policy
- ​Recruitment - Procedure
- Recruitment - Selection Criteria Form (.pdf)
- Recruitment System - PageUp - Approving a Job for Advertising (.pdf)
- Recruitment System - PageUp - Dashboard Overview Screen (.pdf)
- Recruitment System - PageUp - FAQÌý
- Recruitment System - PageUp - New Appointment Work Instructions for Hiring Coordinators (.pdf)
- Recruitment System - PageUp - Overview (.pdf)
- Recruitment System - PageUp - Previewing Open Advertisements (.pdf)
- Recruitment System - PageUp - Roles (.pdf)
- Recruitment - Recruitment Guides ​
- Recruitment - Recruitment Guides - Education Specialists ​
- Reduced Employment Fraction - Application Form
- Redundancy Calculator
- Relationships with Students Procedure
- Remuneration and Employment Benefits - Policy
- Reporting line amendments
- Responsible Conduct of Reseach - Policy
- Reward and Recognition
Ìý
S
- SAGE Athena SWAN
- Salary and Pay Rates
- Salary Oncost Calculator
- Salary PackagingÌý
- Salary Packaging - Application Form - Car Parking Application Form (.pdf)
- Salary Packaging - Application Form - Electronic Devices (.doc)
- Salary Packaging - Application Form - Electronic Devices (.pdf)
- Salary Packaging (Sacrifice) - Workplace Giving
- Scheduling of Academic Leave
- Scholarship payment request form (.xlxs)
- Secondment recommendation form (.pdf)
- Secondment procedure
- Selection criteria academic position
- SkillShare @ÁùºÏ²Ê¿ª½±Êý¾Ý
- SkillShare @ÁùºÏ²Ê¿ª½±Êý¾Ý Induction Checklist
- Special Paid Parental Leave - Application form (.pdf)
- Special Studies Program (SSP)
- Special Studies Program (SSP) - Commencement Form (.pdf)
- Special Studies Program (SSP) -ÌýVariationÌýForm (.pdf)
- Special Studies Program (SSP) - Online Application Form
- Special Studies Program (SSP) - Report (.pdf)
- SSO - Delegations (Proxy) Information Sheet (.pdf)
- SSO - Summary of Functions (.pdf)
- SSO - Summary of Roles (.pdf)
- SSO - Submit Leave Request (.pdf)
- SSO - Timesheet Discrepancies
- SSO - View / Change Personal Details (.pdf)
- SSO - View Employee Details (.pdf)
- SSO - Action Leave Request (.pdf)
- SSO - Create Delegation Request (.pdf)
- SSO - Work pattern guide - Minute to decimal conversionÌý(.pdf)
- SSO - Submit Ad-Hoc Payment or Deduction (.pdf)
- Staff Complaints
- Staff Development, Performance and Promotions - Policy
- Staff Qualifications - Procedure
- Staff Awards
- Staff Gender Equity Committee - Terms of Reference
- Staff Induction
- Staff Promotions
- Staff Services Online (SSO)
- Staff Engagement and Culture Survey
- Staff Values and Behaviour Framework
- Stillbirth
- Student Services and Amenities Fees (SSAF) - Exemption Application Form - Staff (.pdf)
- Superannuation
Ìý
T
- Temporary Delegation Transfer
- Temporary Delegation Transfer - Quick Reference Guides
- Temporary Increase in Hours - Application FormÌý(.pdf)
- Tender or Grant Application - Information
- Time Off for Study (Professional Staff) - Application Form (.pdf)
- Time Off for Study (Professional Staff) - Summary Table
- Time Off for Study (Professional Staff) - Procedure
- Time Off in Lieu (TOIL)
- Titleholders
- Titleholder Application
- Titleholder - Conferral of Honorary Roles - Procedure
- Titleholder - Conferral of Honorary Roles - Titles and Eligibility Criteria
- Titleholder - Obligation, Duties, Conditions, Benefits
- TitleholderÌýrenewal
Ìý
U
- University Awards for Outstanding Achievement
- University of ÁùºÏ²Ê¿ª½±Êý¾Ý WGEA Report
- UniSafe
- Unsatisfactory Performance
Ìý
V
- Visa informationÌý
- Visa - 400
- Visa - 407
- Visa - 408
- Visa - Sample Letter of Invitation
- Visa - Sponsorship Permanent Residency Form
- Visa - Role Statement - ExampleÌý
Ìý
W
- Women's Suffrage
- Workforce Analytics Dashboard
- Workforce Management - Policy
- Workplace Gender Equality Agency (WGEA) Compliance Statements
- Workplace Giving
- Working from HomeÌýGuidelines (WFH, Work)
- Working with Children
Ìý
Working at ÁùºÏ²Ê¿ª½±Êý¾Ý
Your employment lifecycle including:
- Onboarding
- Staff induction
- Casual staff
- Leave options
- Leaving the University
Salary and benefits
Benefits and conditions for staff including:
- Salary and pay rates
- Salary packaging
- Voluntary flexible work arrangement
- Family friendly employer
- Leave options
Contact Us
Who to contact if you need assistance including:
- Service catalogue
- HR Service Centre
- HR Advisory
- HR Operations
- Talent Acquisition
- Health Safety & Wellbeing
Enterprise Agreement
The University’s current Enterprise Agreement is theÌýUniversity of ÁùºÏ²Ê¿ª½±Êý¾Ý Enterprise Agreement 2023 – 2025.Ìý
Staff Services Online
SSO is a self-service tool including:
- update personal information
- access payslips
- submit leave request
- record PDRs
- submit casual timesheets
Culture and Values
We want staff to feel valued.
- University values
- Diversity and Inclusion
- Behavior and conduct
- Recognition Ìý
Leadership and Talent
Focus on building capability of University staff:
- Leadership
- People managers
- Professional development
- Mandatory learning
- PDR
- Academic performance
Health Safety and Wellbeing (HSW)
The University's Health, Safety and Wellbeing (HSW) Team provides support to the University community on all safety, injury management and wellbeing activities.
Recruitment
- Hiring staff
- Recruitment and selection procedures
- Position management
- Working with Children
- Titleholders
Contractor Management
- Contractor Assessment Form - contractor, contingent worker or employee?
- Contingent worker payment
- Sham contracting
- Offshore contractors
HR Online Systems
- Staff Services Online (SSO)
- Casual Automated Payment System (CAPS)
- Recruitment systems
- Workforce Analytics Dashboard
- PeopleSoft HR
- UniSafe
Jobs @ ÁùºÏ²Ê¿ª½±Êý¾Ý
If you'd like to join the University of ÁùºÏ²Ê¿ª½±Êý¾Ý community, we encourage you to look at our currently advertised positions.
Useful links
Ìý ÌýEmployee assistance program (EAP)Ìý ÌýContact HR Service Centre
Featured news stories
Special Studies Program (SSP) 2025 – Application reminder
Academic staff are reminded that 2025 applications close on 31 May 2024.
Read more about Special Studies Program (SSP) 2025 – Application reminder
Managing your Financial Wellbeing
UniSuper is running a webcast to help you develop a better understanding of financial matters, please find the details and registration link to upcoming webcast below, we encourage you to register.
Read more about Managing your Financial Wellbeing
DBD Explained
UniSuper is running a webcast to help you develop a better understanding of financial matters, please find the details and registration link to upcoming webcast below, we encourage you to register.
Read more about DBD ExplainedNews
10 May
Special Studies Program (SSP) 2025 – Application reminder
Academic staff are reminded that 2025 applications close on 31 May 2024. 02 May
Managing your Financial Wellbeing
UniSuper is running a webcast to help you develop a better understanding of financial matters, please find the details and registration link to upcoming webcast below, we encourage you to register. 02 May UniSuper is running a webcast to help you develop a better understanding of financial matters, please find the details and registration link to upcoming webcast below, we encourage you to register. 23 Apr Join UniSuper's interactive Retirement considerations webcast. Everyone is welcome – even if you are not a UniSuper member. 02 Apr
UniSuper webcast - Framework for financial success
Join UniSuper's interactive Framework for financial success webcast. Everyone is welcome – even if you are not a UniSuper member. 25 Mar
Special Studies Program (SSP) 2025 – Applications are now invited.
Application forms can be accessed from theÌýSSP webpageÌýand must be submittedÌýno later than 31 May 2024.